PROACTIS Client Conference 2014: "Change is Inevitable. Embrace It".

Charlotte Sutton
Charlotte Sutton,
Yet again, there were some inspiring customer speeches at the PROACTIS Client Conference 2014 in Westminster, London.
Yet again, there were some inspiring customer speeches at the PROACTIS Client Conference 2014 in Westminster, London. Throughout the day, over 200 organisations participated in a range of plenary and break-out sessions to view the latest PROACTIS innovations and explore ideas, hints and tips to keep their organisation ahead of the curve.

The premise of much of the discussion was around “change”, and the need for procurement to become much more focused on establishing a highly flexible framework of standardised processes that enable and enforce good procurement practices; while at the same time having the ability to embrace (or even exploit) change – in markets, organisation structures, regulatory demands etc.

CEO, Rod Jones kicked off the day describing how PROACTIS has evolved and is addressing constantly changing customer and market demands: from supporting the needs of just 14 clients in 2004, to over 440 in 2014; from having one office in the UK, to employing over 105 staff and with presence in 90 countries; from offering a single purchase-to-pay application, to providing a more comprehensive end-to-end suite of Spend Control and eProcurement solutions; and an update from the latest two PROACTIS acquisitions this year - EGS and Intesource.

After the keynote and plenary sessions, the day took an interesting turn towards three real life customer stories (from University of Applied Sciences Utrecht, Coillte – Irish Forestry Commission, and West Yorkshire Police). The customer sessions covered some expected territory – the exploitation of cloud technology and what it means for procurement and finance teams, as well as the ability to address highly complex deployment scenarios.

Purchasing Manager, Victor van der Wal, University of Applied Sciences Utrecht, detailed the successful implementation of PROACTIS Purchase-to-Pay (P2P) and PROACTIS Supplier Relationship Management (SRM) solutions with a specific focus on managing complex temporary labour spend.

There was an entertaining presentation from Accounts Payable Manager, Seamus Corry, Coillte, the benefits and results to date from implementing PROACTIS Purchase-to-Pay… 33% cashable efficiency gains, 45% reduction in paper invoices, rationalised supplier base, electronic contracts including authorisation, and more.

Last, but not least, System Development Accountant, Ray Wooten, West Yorkshire Police, on how the 4th largest police force in England and Wales (a PROACTIS client since 2007) quickly and easily upgraded to the latest PROACTIS P2P solution to take advantage of new software features.

PROACTIS used its Customer Conference to announce many new enhancements to its solution suite. It also previewed a new addition to its solution portfolio, an electronic supplier interaction and commerce platform that will substantially help clients to improve the quality of supplier information for use in Procurement, while reduce the cost of invoice handling in Accounts Payable.

Some of the product discussions throughout the day included:

  1. Compliance – buying, vendor & regulatory compliance
  2. Multi-site support and extended configurations for geographically dispersed locations
  3. Extended integration to address isolated pockets of corporate spend
  4. Paperless transactions including a multi-method framework to manage all types of invoices and suppliers
  5. Mobile applications to help staff on the move
  6. Advanced metrics to provide managers at all levels with easy access to information for informed decision making

  1. Online collaborative Portal, eMarketplace and Supplier Network capabilities
  2. Extended functionality for supplier and contract event management
  3. Supplier data management
  4. Supplier onboarding and new features that make it easy for suppliers to participate
  5. How managed eAuctions can deliver lower costs and better value deals
  6. Supplier performance and risk management

If you are a PROACTIS customer and want a copy of the slides contact

Several weeks before the conference, PROACTIS announced the acquisitions of EGS and Intesource and welcomed many new customers to a fast changing and rapidly evolving PROACTIS community. On the heels of the conference, PROACTIS is expected to maintain its momentum in its current markets and many new announcements are sure to lie ahead. Watch this space!