PROACTIS Blog

Case Study: Police Authority Achieves Policy Compliance & Essential Financial Controls with PROACTIS

Charlotte Sutton
Charlotte Sutton,
PROACTIS
Profile
The Police Authority is one of the largest in England and Wales, employing approximately 10,000 staff. It is split into eight divisions and 27 internal departments across the region, with each division and department managing its own budget. The Authority spends around £100m per annum on a diverse range of indirect goods and services - from interpreters, to stationery, to uniforms, and multi-million pound contracts.
Objectives
Prior to implementing a Purchase-to-Pay System the Police Authority had no computerised process for requisitioning. There were numerous ways to requisition goods and services, all of which were inefficient and gave little auditability. The Authority chose PROACTIS to deploy electronic tools for requisitions and orders, authorisation and automated workflow, personalised management dashboards, and invoice receipt, matching and processing.

Results
  • Significant reduction in processing costs and cycle times
  • Reduced headcount by centralising ordering and invoice processing
  • Leveraged spend with fewer suppliers
  • Increased budget control 
  • Greater visibility and analysis of spend
Read the full case study: Police Authority Achieves Policy Compliance & Essential Financial Controls with PROACTIS.