PROACTIS, a global Spend Control and eProcurement solution provider, today announced that a London Council has entered into an agreement with PROACTIS for the delivery of a new purchasing and invoice processing solution. The contract extends the use of PROACTIS software and services in the Council to automate the purchase-to-pay process while ensure compliance with organisational sourcing and authorisation rules.
The London Council aims to derive quick and significant efficiencies by streamlining the purchasing process, eliminate labour-intensive manual registration of invoices, speed up invoice matching and approvals and gain control of all transactions:
- PROACTIS Purchasing will make it easy for the Council's employees to buy what they need, while ensuring compliance with corporate policies. It will replace paper with electronic documents and workflow to streamline the process, incorporate controls, and provide visibility of purchasing activity. It will reduce need for involvement from Procurement for routine purchases and give managers much better control of their budgets by providing full visibility of both current and future purchase commitments.
- PROACTIS Invoicing will allow the Council to cater for all invoices irrespective of the format that they are received. Paper and PDF invoices will be directed to the Managed Service solution from PROACTIS partner Intelligent Capture where they will undergo "Intelligent" Invoice data extraction and exception management. With the Council receiving all invoices electronically the complete solution will eliminate time spent on document handling and manual invoice entry; allowing the Council to focus efforts on non-matching and exception invoices.
With more than 120 public sector clients managing in excess of £15bn of public sector spend, PROACTIS thoroughly understands the needs of these organisations and provides them with the agility to operate efficiently with a low on-going cost of ownership, enabling them to turn a far higher percentage of budget and funding into quality frontline services. Unitary and metropolitan authorities and local district council customers include: Bristol City Council, Leeds City Council, North Yorkshire County Council, Scottish Borders Council and a number of shared services platforms.
PROACTIS will be integrated to the Councils CA Masterpiece accounting and financial management system.